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Tuskegee University Archives: Donation Guidelines

This purpose of this guide is to provide information about the Tuskegee University Archives to increase awareness of the repository's mission, goals, and resources.

Description of the Tuskegee University Archives

The mission of the University Archives is to identify, collect, preserve, arrange, and describe records having permanent legal, fiscal, and/or administrative value in documenting the history of the administrative offices, the academic departments, and Tuskegee University related organizations, as well as the activities of its faculty, staff, and students. It facilitates efficient records management and makes records accessible for research and administrative use in accordance with established archival policy by providing adequate facilities for the retention and preservation of such records. The Archives provides information services that assist the operation of the institution, and serves as a resource to stimulate and nourish creative teaching and learning. Furthermore, our Archives utilizes technology in ways that support its mission; publicizes its holdings through exhibits, lectures, and other media, including electronic. It serves research and scholarship by making available and encouraging the use of its collections by members of the community at large. We promote knowledge and understanding of the origins, aims, programs, and goals of our institution, and of the development of these aims, goals and programs. The Archives works cooperatively with other libraries, archives, and museums and helps define the unique nature of the Tuskegee University Libraries.

For Your Consideration

  1. Retain the original order of your materials. The archival staff will arrange and organize the records.
  2. If possible, name the people and/or places in photographs. This increases the accessibility of the collection.
  3. As you assemble the records, strive not to use tape, staples, rubber bands, paper clips, or binder clips. These materials are harmful to the records.
  4. Consider any potential restrictions or copyright concerns of the materials. 

Importance of Donating

Donating is an important step to preserving your legacy while also contributing to a larger historical record. The Tuskegee University Archives thrives upon the support of organizations, businesses, and people to fulfill its mission. Collections at the Tuskegee University Archives are used to support researchers, educators, genealogists, and media. 

Succinct Acquisition Procedure

  1. Contact the Tuskegee University Archives (archives@tuskegee.edu) to express an interest in donating.
  2. If your donation is approved, a member of the archival staff will contact you to conduct a non-monetary appraisal.
  3. A deed of gift is completed, and records are sent to the repository. 
  4. Records undergo faculty and administrative review.
  5. Final signed documents are sent to the donor.